ALL INDIA PENSIONER’S ASSOCIATION OF CENTRAL BOARD OF INDIRECT TAXES & CUSTOMS.
Central Headquarters
LOKANATH BHAWAN, JENA MATH LANE, KUNDHEI BENTA SAHI, NEAR PANCH MUKHI CHAURA, PURI (ODISHA) - 752001.
CONSTITUTION
(This constitution was adopted by the National Conference of the Association held at New Delhi on 10th and 11th March, 2016 and amended on 5th April, 2019 by the National Conference of the Association held at New Delhi)
1. The name of the Association shall be “All India Pensioner’s Association of Central Board of Indirect Taxes and Customs”.
2. Aims and objects: The object for which the Association is established are:
(a) To unite the entire retired officers /pensioners of field formations of Central Board of Indirect Taxes and Customs (previously known as Central Board of Excise and Customs) Government of India under the aegis of the “All India Pensioner’s Association of Central Board of Indirect Taxes and Customs” hereinafter referred to as “Association”;
(b) To safeguard and promote the interest of all retired officers /pensioners of field formations of Central Board of Indirect Taxes and Customs (previously known as Central Board of Excise and Customs) Government of India.
(c) To do all such things as are incidental or conducive to the attainment of the above objects or any of them.
3. The Central Headquarters of the Confederation shall be at the residence of Secretary General.
4. Composition:
(a) The Membership of the Association shall be open to all retired officers /pensioners of field formations of Central Board of Indirect Taxes and Customs (previously known as Central Board of Excise and Customs) Government of India ,through affiliated units.
(b) Forfeiture of rights: Any affiliated unit of the Association who shall not pay the subscription within 3 months from the end of the financial year shall forfeit the rights and privileges of affiliation at the discretion of the National Executive. However, the National Executive Committee may extend the date of deposit on exceptional case.
5. Affiliation:
The State units of the Association shall be eligible for affiliation subject to the provision made in Part II herein. One or more units in a State shall be formed at the discretion of the National Executive.
6. Affiliation fees:
A fee of Rs.100 shall accompany the application for affiliation.
7. Subscription
Every affiliated unit shall pay an annual subscription at the rate of Rs.100/- (Rupees one hundred) only per member of the affiliated unit to the Association CHQ within the financial year. The subscription shall be payable within 3 months from the end of the financial year failing which the certificate of affiliation shall be rescinded. However, the National Executive Committee may extend the date of deposit on exceptional case.
8. Management:
The Management of the Association shall be vested in the following bodies:-
(a) The National Conference, which shall meet once in three years. In exceptional Circumstances, the tenure may be extended by three months by the National executive committee.
(b) The National Executive committee which shall meet at least once in six months.
9. Composition of National Conference, and National Executive committee :
A. National Conference.
The National Conference shall consist (a) office bearers of All India Association (b) National Executive Committee members (other than office bearers of All India Association) (c) President, General Secretary and delegates elected and nominated by the affiliated units of the Association. One delegate for each 100 members (50 to 100 shall be considered as one and no delegate for less than 50)
B. National Executive Committee
The National Executive Committee shall consist of
(a) Office bearers of All India Association.
(b) One member nominated by each and every affiliated unit of the Association. (President or General Secretary or any other office bearer or any other member of the Affiliated unit may be considered for such nomination by the concerned unit )
10. Powers and duties.
A. National Conference. The National Conference shall be the supreme body of the Association and shall have absolute control over the affairs and property of the Association apart from the following powers.
(a) to elect office bearers listed in Article 13(b).
(b) to consider and adopt the triennial report and accounts of the Association.
(c) to effect or rectify changes in the constitution of the Association by decisions taken by the 2/3rd majority of the representatives assembled at the National Conference.
(d) to decide all question on policy
(e) to act as a final court of appeal against the suspension of any office bearers.
B. National Executive Committee:- In between the sessions of the National Conference, the National Executive shall exercise all powers of the National Conference except as those specified in clauses (a) to (d) of article 10. National Executive Committee shall however be competent to take decision on all matters not contrary to the decision of the National Conference. It shall have the powers to fill up the vacancies of the office bearers on majority decision.
11. Powers and duties of All India Office bearers.
The office bearers shall be responsible to the National Conference, and National Executive Committee. The President shall preside over the meeting of the National Conference, and National Executive Committee and exercise general supervision over the work of the Association. Vice presidents shall perform the duties of the President in the absence of the President and shall assist him in his work and on recommendation of Secretary General one of them shall preside over the meeting in absence of President. Secretary General shall be the chief executive officer of the Association. He shall conduct correspondence with all concerned, sign papers, maintain minutes books and shall perform all functions attached to the post. The Joint Secretaries shall assist the Secretary General and work under him. On recommendation of President one of them shall also perform the duties of the Secretary General, in his absence. Financial Secretary shall be nominated by Secretary General and shall be responsible for the funds of the Association and receive all fees, moneys and contributions on behalf of the Association and grant receipts. He shall be responsible for the proper maintenance of accounts of the Association. Organizing Secretary / Organizing Secretary cum- Office Secretary shall be nominated by Secretary General and shall assist the Secretary General in Organizational matters and shall perform specific duties assigned by the Secretary General. Advisory Committee consisting of one Chief Adviser and two advisers shall advice the All India Office bearers / National Executive Committee , whenever it shall be required any advice on any matters.
12. Voting in the Managing bodies.
Each delegate/office bearer (President and General Secretary) of affiliated unit/ Members of National Executive Committee including office bearers of All India Association as the case may be shall have one vote. ( Finance Secretary, Organizing Secretary and organizing secretary cum office secretary shall have no voting power)
13. Election:
(a) The delegate/Member of the National Executive Committee shall be elected or nominated by the respective affiliated units of the Association in such a manner as they may deem fit.
(b) The All India Office bearers: The following Office bearers shall be elected from among the delegates / office bearers( President and General Secretary) of affiliated units/ Members of National Executive Committee including office bearers of All India Association attending the National Conference in a democratic manner. One election officer shall be nominated by Secretary General to conduct election in National Conference and decision of election officer on election matters shall be final.
(i). One President
(ii) Five Vice Presidents
(iii) One Secretary General
(iv). Five Joint Secretaries.
(v) One Chief Adviser and two advisers.
(c) Immediate after election the Finance Secretary, Organizing Secretary and the Organizing Secretary cum Office Secretary shall be nominated by Secretary General and they shall also be members of National Executive Committee without voting power.
14. Expenses of Delegates//Executive Committee Members :
The expenses of the delegates/ National Executive committee members/office bearers of affiliated units, other than the President, Secretary General, Finance Secretary ,Organizing Secretary, Organizing Secretary cum Office Secretary and Chief Adviser/ Advisers of All India Association shall be borne by the respective affiliates units of which he is a primary member. The expenses of the President, Secretary General, Finance Secretary , Organizing Secretary, Organizing Secretary cum office secretary and Chief Adviser/Advisers of All India Association shall be met out of the funds of the Association. The National Executive Committee is empowered to authorize meeting the expenses of any office bearers on exceptional circumstances.
15. Tenure of Office:
All the all India office bearers and members of the National Executive committee shall hold the office till the next conference.
16. Auditor
The Auditor shall be nominated by the National Conference and shall not be an all India office bearer and shall audit the accounts of the Association.
17. Notice of meetings
(a) Notice of the meeting of the National Conference shall be served at least 30 days before the date thereof and notice of the National Executive Committee shall be served at least 15 days in advance. In case of an emergency meeting, the notice period may be reduced by half.
(b) The notice of the meetings shall be served only to the affiliated units and not to the National Executive Committee members/Delegates individually except in the case of All India office bearers for whom the notice will be served individually.
18. Quorum
(a) The quorum of a meeting of the National Conference shall be one fourth of its strength.
(b) The quorum of a meeting of the National Executive Committee shall be one third of its strength.
19. Requisition meeting: A requisition meeting of the National Executive Committee shall be convened, if 12 (twelve) members of the National Executive Committee give notice for the same.
20. Funds: The funds of the Association shall be deposited in a scheduled bank and operated jointly by the Secretary General and Finance Secretary. Subscriptions/Donation shall be collected by All India Association through affiliated units.
21. Amendment in the Constitution. No amendment to the Constitution shall be carried except by 75% of authorised delegates/members of National Executive Committee including all India office bearers present in the National Conference voting in favour of amendment(s) at the National Conference.
22. Financial Year: The financial year shall be from 1st April to 31 st March.
23. The Association shall be registered under registration of the Society Act and applied for grant from Government of India.
PART- II
1. One or more units shall be formed at State levels consisting of all retired officers /pensioners of field formations of Central Board of Indirect Taxes and Customs (previously known as Central Board of Excise and Customs) Government of India at the discretion of the National Executive.
2. The units shall have power to frame rules to suit the local conditions but not inconsistent with articles of the Constitution of the All India Association. The units shall elect office bearers in accordance with their approved constitutions/rules and run the affairs of the units as per such approved constitution/rules.
3. The units shall apply for affiliation along with a fee of Rs.100 and necessary affiliation shall be granted after approval in National Executive Committee.
4. Every affiliated unit shall pay an annual subscription at the rate of Rs.100/- (Rupees one hundred) only per member of the affiliated unit to the Association CHQ within the financial year. The subscription shall be payable within 3 months from the end of the financial year failing which the certificate of affiliation shall be rescinded. However, the National Executive Committee may extend the date of deposit on exceptional case.
5. The units shall faithfully carry out the directives of the All India Association and shall refrain from chalking out separate programmes on issues, which are already under the purview of the All India Association without prior intimation.
6. The units shall collect subscriptions/donation from the members of the affiliated units.
(LOKANATH MISHRA)
SECRETARY GENERAL
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